AALD Constitution

 Constitution of Asian Association of Lighting Designers (Trial Operation)

Chapter 1 General Provisions


1. Name of the Organization:

Asian Association of Lighting Designers(Abbreviation: AALD)


2. The Organization is a non-profit social professional organization voluntarily participated and established by individuals engaged in lighting design and related professions in Asian countries and regions.


3. Objectives of the Organization:

To abide by local laws and regulations, safeguard public interests, establish connections with lighting designers in various Asian countries and regions, strengthen friendly contacts and academic exchanges among members, promote advancements in lighting science and technology, improve the level of lighting design, promote the professional development and continuing education of lighting design and related professionals, and contribute to the prosperity and development of the lighting industry in Asia.


4. The Organization is officially registered by the Government of the Hong Kong Special Administrative Region, China (Registration Certificate No.: 50353635-001-3-11-4), and is subject to the guidance and supervision of the registering authority in accordance with the law.


5. Supporting Unit of the Organization:
The supporting unit of the Organization is Guangzhou Yangguang Culture Communication Co., Ltd.
Address: Unit A (RM39) 3/F, Cheong Sun Tower, 116-118 Wing Lok St, Sheung Wan, Hong Kong
Address:Room 1211,Tower B,Poly Sanyue Plaza,No.26 ChenYue Road,Haizhu District,Guangzhou,China (Postal Code: 510000)


Chapter 2 Scope of Business


6. The scope of business of the Organization includes:

1) Organizing international and regional lighting design conferences, conducting academic exchanges, project exhibitions, competitions, etc.; popularizing knowledge of lighting design science and serving as a consulting advisor.

2) Safeguarding the rights and interests of members, reflecting their demands; advocating fairness and justice.

3) Assisting in the management of the lighting design industry, maintaining fair market competition; providing consultation on lighting design industry management, policies, and regulations.

4) Organizing member training to improve the professional ethics and technical level of practitioners.

5) Promoting the application of new materials, new products, and new technologies to members, promoting environmental protection and energy conservation, and improving efficiency.

6) Promoting the cultivation of lighting design talents to meet the needs of industry development.

7) Organizing, editing, and publishing internal publications and teaching materials for the Organization.

8) Undertaking other matters authorized by international and regional bodies and government departments, as well as commissioned by member units.

9) Establishing connections and cooperation with other relevant industries.


Chapter 3 Members


7. The members of the Organization are divided into individual members and institutional members:
1)Individual members include student members, members, and senior members.

2)Institutional members include design firms,enterprises, institutions, and relevant organizations.


8. Conditions for applying for membership in the Organization:

1) Acknowledge the constitution of the Organization.

2) Engage in relevant work in the field of lighting business.

3) Willing to establish contacts and cooperate with the Organization, and support its activities.


9. Membership conditions:

1) Students who meet the following conditions may apply for student membership:

Students studying lighting design or related fields in officially recognized educational institutions, such as technical schools, design schools, colleges, universities, etc.

2) Individuals who meet one of the following conditions may apply for membership:

(1) Possess a degree certificate in lighting design or related majors.

(2) Engaged in lighting design, interior design, architectural design, urban planning, or other lighting-related design work with a good professional level and work performance; priority consideration is given to those who hold the title of intermediate designer or above and possess a national intermediate lighting designer professional qualification certificate (or equivalent qualifications).

3) Individuals who meet the following conditions may apply for senior membership:

(1) Engaged in lighting design or related field design work as their main job, or engaged in lighting scientific research and education.

(2) Have at least 10 years of experience in the field of lighting design, hold the position of senior designer or above, and possess a national senior lighting designer professional qualification certificate (or equivalent qualifications); priority consideration is given to those who have made valuable contributions in terms of the public influence of the Organization, lighting designers, social services, and feedback in the field of lighting design, as well as significant achievements in papers, awards, research, and education in the field of lighting design.

4) Enterprises, institutions, and relevant organizations that meet the following conditions may apply for institutional membership:

(1) Main business in the lighting design industry and related fields, including but not limited to architecture, interior design, landscape design, urban planning, electrical engineering, lighting application engineering, equipment suppliers, logistics of lighting and lighting control equipment, etc.

(2) Good industry reputation and image.


10. Membership application procedure:

1) Applicants must submit an application form and provide copies of their identification, educational certificates, qualification certificates, representative works, recommendation letters, and other materials (specific details can be found in the membership application form).

2) The Secretariat conducts preliminary qualification verification.

3) The Organization establishes a Membership Committee, which is composed of three Executive Council members elected from the Executive Council, responsible for reviewing membership applications.

4) The Membership Committee conducts final review for student members and regular members; senior members are subject to final review by the Executive Council, and approval requires a vote of at least two-thirds of the Executive Council members. The confirmation is then made by the Secretariat. (This provision does not apply to individuals who have already joined the Organization)
5) Approved applicants receive a notice of admission from the Secretariat. After receiving the photo and membership fees (applicable only to institutional members), they are awarded a membership certificate and registered.


11. Membership rights:

1) Participate in relevant conferences and activities organized by the Organization.

2) Use the name of the Organization.

3) Have the right to vote and be elected. Student members do not have the right to vote, recall, or vote.

4) Have the right to speak, propose, and vote.

5) Enjoy priority for the services provided by the Organization.

6) Have the right to criticize, suggest improvements, and supervise the work of the Organization.

7) Have the power to request the protection of their legitimate rights and interests by the Organization.

8) Participate in professional development and continuing education organized by the Organization.

9) Participate in relevant lighting design awards organized by the Organization.

10) Obtain information related to contracts, formats, and professional business standards provided by the Organization, which are service-oriented.

11) Receive regular journals and relevant materials mailed by the Organization.

12) Enjoy the opportunity to communicate with other members.

13) Voluntary admission and freedom to withdraw from membership.


12. Members of the Organization shall fulfill the following obligations:

1) Adhere to the constitution of the Organization and its resolutions.

2) Pay membership fees to the Organization on time.

3) Complete tasks assigned or entrusted by the Organization.

4) Maintain the reputation and legitimate rights of the Organization.

5) Submit research results and materials related to activities carried out by the Organization.


13. If any member of the Organization meets one of the following circumstances and it is verified to be true, a warning shall be given. Those with serious circumstances shall be expelled:

1) Violating the constitution or resolutions of the Organization.

2) Damaging the reputation of the Organization.

3) Failure to pay membership fees within the specified time; a warning shall be given, and if the membership fees are not paid for one year continuously, it shall be deemed automatic withdrawal.

4) Violating national or regional laws and regulations and committing illegal acts.


14. Members who withdraw from the Organization must return their membership certificates. All fees paid by those who lose their membership status will not be refunded. If reapplying for membership, outstanding membership fees and other fees must be paid before approval is granted by a vote of the Executive Council.


Chapter 4 Formation and Removal of Organizational Structure and Responsible Persons


15. The highest authority of the Organization is the General Assembly of Members. The powers and responsibilities of the General Assembly of Members are as follows:

1) Formulating and amending the constitution of the Organization.

2) Electing and removing Executive Council members.

3) Reviewing work reports and financial reports of the Executive Council.

4) Making decisions on termination matters.

5) Deciding on other major matters.


16. The General Assembly of Members can only be convened if more than two-thirds of the representatives attend, and its resolutions shall be effective only if they are approved by a majority vote of the attending representatives.


17. The General Assembly of Members is held every two years, with one session held every two years. In the event of special circumstances requiring an early or extended term, approval must be obtained through a vote of the Executive Council. The extension shall not exceed one year at most.


18. The Executive Council is the executive body of the General Assembly of Members and is responsible for leading the Organization's daily work during the recess of the General Assembly of Members. The Executive Council is accountable to the General Assembly of Members. The Executive Council is elected every two years.


19. The functions of the Executive Council are as follows:

1) Implement resolutions of the General Assembly;

2) Make final decisions on the next term of the Executive Council elected by the General Assembly;

3) Elect and dismiss the Chairman and Secretary-General;

4) Prepare for the convening of the General Assembly;

5) Report the work and financial status to the General Assembly;

6) Formulate work plans and listen to and review annual work summaries;

7) Decide on the admission or expulsion of members;

8) Decide on the establishment of executive offices, branch offices, representative offices, and physical institutions;

9) Decide on the appointment of the main responsible person of each institution;

10) Lead the work of the organization;

11) Develop internal management systems;

12) Decide on other major matters.


20. The Executive Council can only be convened with the attendance of two-thirds or more of the Executive Council members.


21. Resolutions shall come into effect with the approval of two-thirds or more of the attending Executive Council members.


22. The Executive Council shall hold one meeting per year; in case of major circumstances, the Chairman may propose to convene the Executive Council, and in special circumstances, communication methods may be adopted for the meeting.


23. The Chairman and Secretary-General of the organization shall serve a term of 2 years and can be re-elected consecutively. They must meet the following conditions:

1) Nationals or residents of Asian countries or regions with significant influence in their respective industries;

2) Having full civil capacity in their home country or region.


24. The Secretary-General currently serves as the legal representative of the organization and signs relevant important documents on behalf of the organization.

25. The functions of the Chairman of the organization are as follows:

1) Convene and preside over the Executive Council meetings;

2) Inspect the implementation of resolutions of the General Assembly and Executive Council;

3) Regularly listen to the work report of the Secretary-General and give instructions.


26. The functions of the Secretary-General of the organization are as follows:

1) Supervise the daily work of the executive offices and organize the implementation of the annual work plan;

2) Coordinate the work of branch offices, legal representatives, and physical institutions;

3) Nominate Deputy Secretaries-General and the main responsible persons of each executive office, branch office, representative office, and physical institution, subject to the decision of the Executive Council;

4) Decide on the appointment of full-time staff of the executive offices, representative offices, and physical institutions;

5) Handle other daily affairs.


27. The Executive Council members of the organization shall be dismissed under the following circumstances:

1) Loss of membership qualifications;

2) Written resignation, with approval by two-thirds or more of the Executive Council members;

3) Significant misconduct, resulting in dismissal by resolution of the General Assembly;

4) Dismissal or removal.


Chapter 5 Principles of Asset Management and Utilization

28. Sources of funds for the organization include:

1) Collection of membership fees from organizational members according to regulations;

2) Social donations;

3) Government and corporate sponsorship;

4) Income from activities or services conducted within the approved scope of business;

5) Interest;

6) Other lawful income.


29. Membership fees of the organization shall be collected according to the regulations stipulated in the bylaws and can only be implemented after approval by two-thirds or more of the Executive Council members.


30. The organization's funds must be used for the business scope and development specified in the bylaws and shall not be distributed among members.


31. The organization shall establish a strict financial management system to ensure that accounting information is legal, authentic, accurate, and complete.


32. The organization shall have qualified accountants; accountants shall not concurrently serve as cashiers; accountants must perform accounting and implement accounting supervision; when accountants are transferred or leave their positions, they must complete handover procedures with the receiving personnel.


33. The management of the organization's assets must comply with the financial management system specified by the registration management institution and accept the supervision of the Executive Council and the financial department. If the assets are obtained through government grants, social donations, or sponsorships, they must be subject to the supervision of auditing authorities and relevant information should be disclosed to the public in an appropriate manner.


34. Before the change of term or replacement of the legal representative of the organization, the financial status shall be reported to the General Assembly.


35. No unit or individual shall misappropriate, privately distribute, or misappropriate the assets of the organization.


36. The salary, insurance, and welfare benefits of full-time staff of the organization shall follow the relevant regulations of the region where the secretariat is located.


Chapter 6 Procedures for amending the bylaws


37.Amendments to the bylaws of the organization shall require a vote of the Council to be adopted.